Application FAQs

Saturday 8 & Sunday 9 June 2024

The show is open to the public from 1pm to 9pm on both days.

Please see our application page for categories and online forms.

You will be asked to create a login when applying. You can save your application and come bacxk to it at any time. All applicants will have up until the deadline date to upload documentation, so you will have plenty of time to get them ready.

All caterers must setup on site on Thursday 6  June between the hours of 9am and 6pm.

All other traders are welcome to set up on Thursday, but are permitted to do so on Friday 7 June if they wish.

Under no circumstances is Saturday arrival accepted. This is due to operational contraints before show opening that day.

The only exception to this is if you are a charity or community group and rely on volunteers. We will allow you to setup on the Saturday morning, but you must inform us in advance.

The trader car park will be open from Thursday 6 June (9am) until Monday 10 June (12 noon).

Applications will not be accepted without all of the following documentation:

– Public Liability Insurance to the value of at least £5 million

– Food Hygiene Rating certificate from your local authority (Rating of 4 or higher only)

– Food Safety Certificates for all staff (no more than 3 years old)

– Environmental Policy

– Risk Assessment and Method Statement (RAMS) – for the setup of your stall and overall operations during the event

– Lambeth Food Traders Questionnaire (for all food and drink traders)

– Full menu and price list

– Photographs of your stall and set up

The following are also mandatory, but only if applicable to your business operations:

– Gas Safe Register certificate (no more than 12 months old)

– PAT certificates for all electrical appliances

Applications will not be accepted without all of the following documentation:

– Public Liability Insurance to the value of at least £5 million

– Environmental Policy

– Risk Assessment and Method Statement (RAMS) – for the setup of your stall and overall operations during the event

– Full product and price list

– Photographs of your stall and set up

Please submit a Catering application.

You are invited to apply for up to 8 ice-cream units and submit the fee you’re willing to pay to trade at the show.

There is high demand for pitches on site each year, so we therefore have to limit charity and community group pitches to a maximum size of 3m x 3m.

If you do require a larger pitch because your setup is vehicle based or a large bespoke structure, please get in touch with us and we will see if we can accommodate you. We recommend submitting an application anyway and leaving a comment about your pitch size in the available box before submitting.

The following categories are put out to tender each year:

– Catering (Open ground hot and cold food; including ice-cream)

– Hot & Cold Soft Drinks (Coffee, juices, smoothies etc.)

– Balloon Sellers / Inflatable Operators

We ask applicants to submit a fee that they are willing to pay to trade at the show. In order to keep the tender process fair, we are unable to publish any guide prices for this. It is important to consider the following when calculating your tender offer:

– Attendance of 120,000 people across both days

– 8 hours of trading per day

– How much frontage you require for your pitch. The greater the width, the greater the value of the pitch

– Your product / menu along with costs you propose to charge

There are currently no discounts available to residents or businesses within the borough.

However, residents and businesses are given priority if all requested information is provided and high standards are met – such as food hygiene rating, environmental policy, risk assessments etc.

We will start to get back to applicants about whether they are successful or not after the deadline dates.

Full payment of your pitch and all additional commodities must be made within 7 days of official acceptance. We are unable to give an exact date as acceptances are offered periodically, but we advise you to be prepared to pay and have the funds in your account from March 2024 onward.

Non-payment of stalls and commodities after 7 days of acceptance will result in your pitch being re-allocated. Due to the volume of applications we receive, we are unable to offer exceptions to this rule.

Payment can be made by BACS with details included an invoice that will be sent to you. Further information will be available within your official acceptance email.

All pitches are assigned as a marked out space of land only. This applies for both open ground pitches and pitches within a marquee. Furniture, power and/or camping must be booked additionally.

Everyone’s requirements are different depending on what equipment is used. It is your responsibility to request the right power connection in advance of the show.

Please see our power guide here if you need help choosing the right one.

Pitches are available for weekend bookings only. No applications will be accepted for one day of trading or exhibiting.

This can sometimes be possible at our discretion. If you would like to make a joint application, please contact us before submitting your application.

Due to high demands for catering pitches, it is not possible to share if you are a hot food caterer.

On site car parking passes are for refrigerated vehicles only and will be issued at our discretion. If we deem your vehicle as non-essential, you will be asked to park your car in the designated Exhibitor and Trader Car Park. This is located within Brockwell Park, but could be up to a 5 minute walk from your pitch.

You will be permitted to drive to your pitch before the show opens to the public to unload stock. Once the show closes each evening, all exhibitors and traders will be permitted to drive back on site to their pitches.

A maximum of one parking pass will be allocated to each pitch application due to limited parking space available within Brockwell Park.

All exhibitors and traders are permitted to leave stock and infrastructure overnight. The show site and all gates to Brockwell Park are closed each night and 24 hour roaming security is in operation. All assets left by you are at your own risk and we, the organisers, will not be responsible for any damage or loss that may be caused. If you have any particular high value items, you can can let us know and we will add it to our site asset register.

If you have traded or exhibited at the show before and would like the same pitch as last time, it is possible to request this on the application forms before submitting. However, previous pitches and location requests are not guaranteed and at the discretion of the event organisers.

We are committed to reducing energy consumption across site. To help successfully manage our sustainability targets, all exhibitors and traders will not be permitted to bring their own generators onsite. Use of your own renewable power, such as solar or wind, is encouraged.

If you require electricity, this must be booked in advance of the event and PAT certifications must be submitted along with this form for all electrical equipment that you intend on using.

Cooking with LPG or other gases is strictly prohibited in the Food Village Market.

Electric hot plates are permitted, as well as the reheating of food in a microwave.

Power can be booked upon application.

An Environmental Policy statement is the communication of your environmental policies both internally within your organisation and externally to your customers and suppliers. The impact the show has on the environment is huge and we are taking every step to reduce and maintain it. We are an award winning show for our policies and achievements so far, but we need all traders, exhibitors, suppliers, performers and the general public to play their part too.

If you do not have an environmental policy, we advise writing one for your company/organisation. Your application will not be accepted without one.

What are we doing to reduce our impact on the environment?

Please email traders@lambethcountryshow.co.uk for further information.

We want to hear from you if you are a performer and have special talent to showcase.

Visit our application page to find out when applications open.

Do you have a fun and interactive idea for a performance or workshop to share? This year is your chance to dazzle the crowds and show them what you have to offer. We’re always on the look out for the following:

• Solo singers / bands of all genres
• Dance / theatre groups
• Science workshops / speakers
• Puppeteers
• Poetry and spoken word
• Animal exhibitors
• Other random fun